FeaturesWhat is inside
Everything the job
leaves behind.
Not a feature list for a procurement form. This is the set of things that go wrong on a shoot, handled before they do.
Clients
- Searchable client directory with lifetime value
- Client 360 profile with seven working tabs
- Contacts, family members and company rosters
- Important dates, tags and lead source
- Communication history and notes
Opportunities
- Drag-and-drop opportunity board
- Eight default stages, fully customizable
- Filters by type, team member, value and date
- Next action on every card
- Conversion reporting by lead source
Projects
- A job workspace per assignment
- Ready-for-shooting score with live warnings
- Schedule, shot list and operational checklist
- Crew assignment with per-project permissions
- Files organised by production category
Crew & team
- Internal team and freelance network
- Invitations and self-service onboarding
- Document readiness: W-9, agreement, COI
- Rates, availability, equipment, portfolio
- Mobile crew portal scoped to one project
Money
- Branded estimates converting to invoices
- Retainers, installments and final balances
- Receipts generated after payment
- Project expenses across sixteen categories
- Revenue, expenses and profit per job
Gear
- Inventory with serials, warranty and insurance
- Reusable kits per photography type
- Readiness roll-up on project and dashboard
- Check-in and check-out with assigned crew
- Maintenance history and condition notes
Travel
- Trip manifests per production
- Flights, hotels and ground transportation
- Traveling crew and locations
- Travel documents and receipts
- Trip expenses rolled into project profit
Growth
- Retention opportunities feed
- Email and SMS campaigns built for photography
- Review requests and testimonial vault
- Client reactivation and referral prompts
- Concise reports on the numbers that matter
Travel that survives the road
Six people, four flights, one van and a gear case that has to clear the door at 5:45am.
Trip Manifest / AtlantaSep 12 — Sep 15 · 6 traveling
Flights
Delta 1422
JFK 7:05a → ATL 9:44a
M. Reed · conf. HK92QF
Delta 1585
JFK 8:20a → ATL 11:02a
J. Carter · conf. PT4L0X
Hotel & ground
Hotel Clermont
Check-in Sep 12 · Check-out Sep 15 · 4 rooms
Sprinter + driver
Gear transport, 5:45a call · conf. ATL-8841
LocationsCrewGearDocumentsReceiptsExpenses
Gear / Brooklyn Basketball CampaignPacking list
- Camera AReady
- Camera BReady
- 24-70mmReady
- 85mmReady
- BatteriesNeeds Attention
- MemoryReady
Readiness, not inventory
Knowing what you own is table stakes. Knowing whether it is charged, packed and assigned is the difference on shoot day.
Profit per job
Revenue is the number clients see. Profit is the number that decides whether the work was worth taking.
Money / Harlem Portrait SeriesClosed out
Project revenue
$12,800
Expenses
$3,460
Project profit
$9,340
EstimateInvoiceRetainerPaymentsExpensesReceipts
